Importance of Project Documentation

Project documentation is a vital part of project management. Without it, many things could go wrong. The worst part is when we encounter the inevitable, we have no plans and back up to come up with solutions to turn things around.

Monitoring the Progress of the Project

Project documentation helps in monitoring the progress of the project. Team managers could get a bird’s eye view of the possible delays that could happen along the way. He or she can track the productivity of her team, and it would help him or her to distinguish the proper course of action to take. There are several effective software with special discounts that could take away heavy workloads from the team managers, so they could focus more on project specifics.

Prevents the Blame Game

In a project, we cannot avoid misunderstanding because of the pressures that come with it. Good project documentation would prevent the blame game which may result in more misunderstanding. Project documentation records the activity on documents, specify what were changed, who was assigned to buy website traffic, and who made the change. If there are inconsistencies found on a document, a project documentation software can shed light on the situation.

Everyone is on the Loop

For documents that contain sensitive information, and will require proper approval prior to releasing to website visitors, project documentation could help set-up a workflow to prevent a bypass. Every member of the organization who is responsible for checking the file will be updated. Authorization is important especially for projects that will affect the company in full scale.

Better Completion Rate

Project documentation contributes to a better completion rate. Aside from the convenience of being organized, project documentation encourages collaboration and timeliness. It is also a good reference for the organization’s upcoming projects. Team managers can see trends that may help him or her determine the things the company needs to change, what to keep, and what possible strategies they can adapt.